Planning your wedding is an exciting journey, and finding the right venue is a big part of bringing your vision to life. The space you choose will shape the atmosphere of your day and be where so many special moments unfold. To help you feel confident in your decision, we’ve put together a guide with important questions to ask during your venue tours.

Let’s get started!

Ways to Tour a Venue: Private Tours vs. Open Houses

First, it’s important to note that there are two common ways to explore a wedding venue—private tours and open houses. Both options offer unique benefits, so choosing the right approach depends on where you are in your planning journey.

• Private Venue Tours – These are one-on-one appointments where you get dedicated time with the venue coordinator. You’ll receive a personalized tour, have the opportunity to ask detailed questions, and get a closer look at how the space can be tailored to your wedding.
• Wedding Open Houses – If you’re still exploring options, attending venue open houses can be a great way to see multiple venues in a short period. Open houses often showcase the venue set up for a wedding, feature preferred vendors, and provide inspiration for your big day in a relaxed environment.

A combination of both—starting with an open house to gather ideas and then scheduling a private tour for a deeper look—can help you make a confident decision.

Checklist 1: Preparing for Your Wedding Venue Tour

The key to a successful venue tour is preparation. Before you visit, take some time to:

• Research Venues: Explore websites, read reviews, and compare features to narrow down your options.
• Bring the Essentials:
  • A notebook to jot down details and impressions.
  • A camera or smartphone to capture visuals for later reference.
  • A checklist to make sure you cover all aspects (download a printable checklist below).

• Dress Comfortably: Wear shoes and clothing suitable for walking and exploring different spaces.

Checklist 2: What to Look for During Your Tour

When touring potential venues, keep an eye out for these important details:

• Scenery & Photo Opportunities: Notice the unique backdrops for photos. Does the venue offer scenic areas that align with your vision?
• Venue Spaces:
  • Ceremony options: Are there both outdoor and indoor spaces?
  • Reception areas: Do they fit your guest list and event style?
  • Getting-ready rooms: Are they comfortable and well-appointed?
• Amenities and Services:
  • Is on-site catering available?
  • What decor options and seating arrangements are provided?
• Guest Comfort:
  • Is there ample parking and easy accessibility?
  • Are restroom facilities adequate for your guest count?

• Plan B for Weather: Make sure there are indoor or covered options in case of rain or extreme heat. If the venue is strictly an outdoor wedding venue, what is their plan B?

Checklist 3: Questions to Ask Your Venue Coordinator

To make the most of your tour, come prepared with some questions:

• Availability and Booking:
  • Is your preferred date available?
  • What is the booking process, and how much is the deposit?
• Packages and Pricing:
  • What’s included in the packages?
  • Are there any additional fees or optional services?
  • Is a payment plan available?
• Vendor Policies:
  • Do you have a preferred vendor list?
  • Can we bring our own vendors?
  • Are there any restrictions (e.g., noise, setup times)?
• Customization Options:
  • Can we personalize the space with our own decor?
  • Are special requests accommodated?
• Logistics:
  • What is the event timeline?
  • When can setup and breakdown occur?
  • Will staff be available to assist during the event?

Checklist 4: Making the Most of Your Visit

Visiting a venue in person is the best way to picture your big day. During the tour:

• Observe the Atmosphere: Does the venue’s vibe align with your vision?
• Take Photos: Capture details of key areas for later review.
• Ask About Seasonal Changes: Consider how the venue looks throughout the year.
• Test the Acoustics: Ensure the space is suitable for your ceremony and reception.

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Your wedding venue plays a big role in shaping your day, so it’s worth taking the time to find one that feels just right. With this guide, you’ll know what to look for, what to ask, and how to choose a space that brings your vision to life.

Florida is home to so many beautiful venues, and visiting them in person is an exciting part of the planning process.

If you’re dreaming of an outdoor or garden wedding surrounded by nature, Lakeview Gardens offers a warm and inviting setting with flexible spaces to make your day truly yours.

Come see it for yourself—schedule a tour of Lakeview Gardens today and start picturing your wedding in a place that feels like home.

Just starting to explore? Reach out here with any questions—we’re happy to help.